[Decision guide]
What this article will help you decide
procurement, finance, office manager and project manager
compare proposals of the same composition and protect the budget from missed work
do not compare the totals until the packaging, logistics, installation, warranty and replacement conditions match
Start with a staffing plan
Include the number of permanent seats, hybrid seating ratio, teams that need to sit next to each other, and growth forecast. Count managers, visitors, and temporary employees separately. It makes more sense to set the reserve by a specific number of compatible tables and chairs, rather than a random share of the budget.
Composition of zones
- workstations and offices;
- small and large meeting rooms;
- focus rooms and calling areas;
- archival and personal storage;
- reception, waiting and lounge;
- kitchen and informal areas, if they are included in the furniture volume.
How to Organize a Specification
Use one basic workstation system and a limited number of chairs. This makes replacement, rearrangement and servicing easy. For each zone, assign a code, and for each item - an article, finish and quantity. Coordinate cable management and screens simultaneously with tables.
Project Sequence
- measurements and collection of initial data;
- 2D plan and script testing;
- 3D concept of key areas;
- specification and samples;
- reservation or order;
- staged delivery and installation;
- acceptance and elimination of comments.
An office in seven days is possible only if the project is agreed upon, the premises are ready and suitable positions are available. Custom solutions and complex access increase the schedule.
How to keep a budget
Compare the cost of a fully equipped space, not the price of a countertop. The priority is seating, station stability and the most used meeting rooms. The decor and part of the lounge areas can be launched in the second phase. One project manager reduces the risk of inconsistent deliveries.
Sources and useful materials
Frequently asked questions
Do I need to buy exactly 100 jobs?
No. The quantity is determined by the presence model, the number of permanent employees, shifts and reserves.
Is it possible to open the office in stages?
Yes. Critical work and meeting areas are launched first, then additional spaces.
How long does design take?
PoMo can prepare a 2D and 3D design within three working days after receiving complete input data.
Is launching in seven days realistic?
Yes, with ready-made premises, quick approvals and availability of selected positions; This is not a universal deadline for every project.
A low-commitment first step
Get a like-for-like specification and estimate
Send the floor plan, number of jobs, city, launch date and budget guideline. During working hours, the team will clarify the missing data and prepare a line-by-line specification with clear assumptions and individual options.
- 01
You share the project details floor plan, number of workplaces, city, launch date and budget guideline.
- 02
We review the brief We clarify the restrictions, availability and scope of work.
- 03
You receive a clear next step line-by-line specification with clear assumptions and individual options.