[Decision guide]
What this article will help you decide
administrative, facility and purchasing teams
calculate storage based on actual volume, access, security and future additions
Don't just count the number of sections: check the internal format, opening of the facades, passages, locks and fastenings
Where to start calculating a storage system?
Collect data by department: how many folders, boxes, samples, equipment and personal items are stored now and how many are added per year. Separately highlight daily access materials, long-term archives, and confidential documents.
Digitalization can reduce the volume of paper, but does not eliminate the storage of contracts, originals and working materials. Agree with those responsible for the shelf life and destruction rules before purchasing cabinets for the entire current volume.
- format of folders and boxes;
- access frequency;
- confidentiality;
- weight per shelf;
- growth forecast.
What cabinets do different areas of the office need?
Closed cabinets maintain visual order and limit dust. Glass fronts are convenient for display and quick search, open shelving is for work materials, and lockers are for personal items during hybrid planting.
Hinged doors require free space in front of the cabinet. Sliding ones save passage, but provide simultaneous access only to part of the section. Roller shutter facades are convenient in narrow spaces if their mechanism matches the intensity of work.
What to check for design and safety?
Specify the load on the shelves, type of supports, adjustment for uneven floors, and whether they need to be wall-mounted. A tall, narrow cabinet with heavy files requires especially careful installation.
For locks, agree on a key system and who is responsible for duplicates. If multiple employees need frequent access, one shared key will create delays; Sometimes it makes more sense to separate the sections.
- stability and fastening;
- shelf load;
- locks and master key;
- closers and limiters;
- possibility to order additional shelves.
How to order a set of office cabinets?
В PoMo storage systems catalog cabinets, cabinets, credenzas and lockers are presented. For the project, provide a plan, departmental storage inventory, and access requirements.
PoMo will distribute the volume into zones, check the opening and prepare a specification with dimensions, finishes, locks, delivery and installation.
Sources and useful materials
- Cabinets and storage systems
- Design and equipment of PoMo offices
- Implemented projects PoMo Union Office
Frequently asked questions
How much storage should I put in?
The stock depends on the growth of the archive and the storage period; it is better to calculate it based on data for previous periods.
What to choose: swing or sliding doors?
Hinged ones give a full overview, sliding ones save space in front of the cabinet.
Do I need to mount the cabinet to the wall?
This depends on the height, design, load and manufacturer's instructions; the solution is fixed before installation.
Is it possible to make one key for several cabinets?
Some series support a master key or a single combination, which must be agreed upon when ordering.
Does PoMo ship cabinets assembled?
Format varies by model and subject; assembly and installation are specified in the commercial proposal.
A low-commitment first step
Plan storage by zone
Send a list of items stored, number of users, access requirements, floor plan and height restrictions. During working hours, the team will clarify the missing data and prepare a storage diagram with module types and quantities by zone.
- 01
You share the project details list of items stored, number of users, access requirements, layout and height restrictions.
- 02
We review the brief We clarify the restrictions, availability and scope of work.
- 03
You receive a clear next step storage diagram with module types and quantities by zone.