[Decision guide]
What this article will help you decide
procurement, finance, office manager and project manager
compare proposals of the same composition and protect the budget from missed work
do not compare the totals until the packaging, logistics, installation, warranty and replacement conditions match
What needs to be determined before requesting a quote?
Check relevant projects, legal data, samples, line specifications, deadlines and service process.
The solution starts with inputs and measurable supplier verification requirements.
- plan and use cases
- quantity, deadline and budget guideline
- documents, logistics and service
How to make a decision and compare options?
Request contacts of references with permission, visit the completed facility or showroom and read the entire contract.
Compare options based on the same composition: product, configuration, documents, logistics, installation and service. Record any exception or analogue on a separate line so that the final price does not hide the differences.
What should be included in the specification and contract?
Request contacts of references with permission, visit the completed facility or showroom and read the entire contract.
- exact articles, sizes, materials and quantities;
- confirmed deadline and schedule dependencies;
- composition of delivery, lifting, assembly and acceptance;
- guarantee of a specific series and the procedure for eliminating comments.
What mistakes to avoid?
It is a mistake to consider the client’s logo as evidence of a specific volume or quality of work.
Do not take an advertising promise as a condition of a contract. If the outcome is dependent on availability, site readiness, sample approval, or a third-party contractor, this dependency should be visible in the schedule.
How does the PoMo Union Office address this challenge?
PoMo checks the task on the plan, selects series, samples and generates a specification for verifying the supplier.
To calculate, send the floor plan, number of employees, city, desired launch date and project limitations. The team will match the problem with catalog, will prepare a plan and line-by-line specification without unconfirmed prices and deadlines.
Which series should I look at in the catalogue?
Below are starting points for comparison. Final compatibility, finishes, quantity and timing must be confirmed according to specification:
Sources and useful materials
Frequently asked questions
What to ask your reference client?
Compliance with deadlines, quality of installation, processing of comments and availability of the supplier after payment.
What data is needed for preliminary calculation?
Floor plan, number of employees, city, deadline, budget guideline and vendor verification requirements.
Is it possible to compare several options?
Yes. PoMo can prepare comparable scenarios with the same scope of work and clearly stated differences.
Do these recommendations replace a commercial proposal?
No. The final conditions are fixed only after checking the configuration, availability, logistics and facility.
A low-commitment first step
Get a like-for-like specification and estimate
Send the floor plan, number of jobs, city, launch date and budget guideline. During working hours, the team will clarify the missing data and prepare a line-by-line specification with clear assumptions and individual options.
- 01
You share the project details floor plan, number of workplaces, city, launch date and budget guideline.
- 02
We review the brief We clarify the restrictions, availability and scope of work.
- 03
You receive a clear next step line-by-line specification with clear assumptions and individual options.