Short answerFirst, normalize the packaging: the same quantities, functions, materials, logistics and installation. Then compare the price, confirmed availability, terms, quality documents, guarantee of specific series and responsibility for eliminating defects. The final line without decoding does not allow you to choose a supplier reasonably.

[Decision guide]

What this article will help you decide

Who it is for

procurement, finance, office manager and project manager

Decision to make

compare proposals of the same composition and protect the budget from missed work

Check before you choose

do not compare the totals until the packaging, logistics, installation, warranty and replacement conditions match

Step 1. Normalize the composition

Create a master table based on the original technical specifications. For each CP, mark: corresponds, an analogue is proposed, absent or included additionally. Screens, cable ducts, cabinets, lifting and removal of packaging are especially common.

Step 2. Check analogues

Compare dimensions, mechanism, materials, color, load and supporting documents. “Analog” should not change the seating, number of seats or approved composition without re-checking the plan.

Step 3: Check the deadline

Separate goods in stock, reserved goods and ordered items. Ask for a calendar schedule with dependencies: payment date, sample approval, readiness of the premises and installation window.

Step 4. Calculate the total cost

Add delivery, lifting, installation, travel, packaging, storage and possible service costs. Check to see if taxes are included and for how long the prices are valid.

Step 5: Use Weighted Estimation

Assign weight to price, compliance with specifications, deadlines, quality, experience of similar projects and service. The weight reflects your task: for an urgent move, availability is more important than sparse finishes.

Red flagThe supplier promises time and price, but does not provide line-by-line specifications, article numbers, delivery conditions and procedures for dealing with defects.

How to make a decision

Save the comparison matrix, supporting documents and protocol of agreed deviations. This way, the choice can be explained to management, finance and users, and at the reception it will be clear what exactly was ordered.

Sources and useful materials

Frequently asked questions

Is it possible to choose only based on the final price?

No. First you need to make sure that the offers are the same in composition, quality, timing and services.

How to compare different brands?

By measurable functions, materials, documents, warranty and suitability for the agreed layout.

What is more important: availability or low price?

Depends on the launch date. The cost of office delay is sometimes higher than the difference in the price of furniture.

Do I need to show samples?

For chairs, key finishes and large print runs - preferably before final approval.

A low-commitment first step

Get a like-for-like specification and estimate

Send the floor plan, number of jobs, city, launch date and budget guideline. During working hours, the team will clarify the missing data and prepare a line-by-line specification with clear assumptions and individual options.

  1. 01

    You share the project details floor plan, number of workplaces, city, launch date and budget guideline.

  2. 02

    We review the brief We clarify the restrictions, availability and scope of work.

  3. 03

    You receive a clear next step line-by-line specification with clear assumptions and individual options.

Request a preliminary estimateAsk on WhatsApp
Sending a request does not commit you to an order. Price and lead time are confirmed only after we review the specification, availability, and site conditions.

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