[Decision guide]
What this article will help you decide
procurement, finance, office manager and project manager
compare proposals of the same composition and protect the budget from missed work
do not compare the totals until the packaging, logistics, installation, warranty and replacement conditions match
How to calculate your office furniture budget
Start with an explanation of the premises and staffing plan. For each zone, record the number of users, work scenario and required items. A workstation typically includes a desk or station, chair, screen, cabinet or shared closet and cable management. Meeting room - table, seats, power supply for equipment and, if necessary, acoustic solutions.
Working formula: furniture for work areas + common areas + storage + delivery + lifting + installation + reserve for agreed changes. Price per square meter is only useful as an early estimate: two offices of the same size may differ in the number of employees, level of finishing and number of meeting rooms.
What affects the cost the most?
- Number and type of jobs. A bench for four people is usually more efficient than four separate tables, but requires that electrical and screen issues be resolved in advance.
- Ergonomics of chairs. The mechanism, range of adjustments, material and permissible load affect the price more than external similarity.
- Warehouse or order. The warehouse model is faster and more predictable; Custom color, size or production increases the timeline and budget.
- Complexity of the object. Access control, night installation, lack of a freight elevator and the remoteness of the city are reflected in logistics.
How to get a comparable estimate
Provide suppliers with one plan and one table of requirements. Please indicate the article number, size, material, color, quantity, unit price, period, warranty of a specific series and separate logistics costs. If one participant included screens, installation, and cable ducts and another did not, the totals cannot be directly compared.
According to the PoMo Union Office
PoMo starts with a plan, number of employees, launch schedule and budget. The team then prepares 2D and 3D designs and preliminary specifications. Design is carried out free of charge and may take up to three working days after receiving sufficient initial data. For urgent tasks, positions in the 4,000 m² warehouse in Almaty are first checked.
Catalog prices and stock are subject to change, so this article is not a commercial offer. The final cost is fixed only in the agreed specification.
Sources and useful materials
Frequently asked questions
Is it possible to calculate office furniture by area?
For a preliminary assessment, yes, but the exact cost is determined by the number of workplaces, the composition of zones and specifications.
What must be included in the budget?
Furniture, common areas, storage, delivery, lifting, installation and agreed reserve for changes.
How to cut your budget without losing quality?
Preserve the ergonomics of the chairs and the reliability of the workstations, and move decorative and secondary positions to second priority.
Are the prices shown permanently valid?
No. These are catalog guidelines for August 2026; price and availability must be confirmed before ordering.
A low-commitment first step
Get a like-for-like specification and estimate
Send the floor plan, number of jobs, city, launch date and budget guideline. During working hours, the team will clarify the missing data and prepare a line-by-line specification with clear assumptions and individual options.
- 01
You share the project details floor plan, number of workplaces, city, launch date and budget guideline.
- 02
We review the brief We clarify the restrictions, availability and scope of work.
- 03
You receive a clear next step line-by-line specification with clear assumptions and individual options.